Secretary's Report
2002 - 2003
Secretary's Report - Cyndi Lauderdale
Cyndi reported that the minutes of last year's meeting were available in the 2002-2003 Annual Report as printed on the web site. Minutes of all annual meetings and board meetings are posted on the NCACAA web site, thanks to John Dorner. Cyndi also reported on the actions the board over the past year.
The board has met three times this year including yesterday. We decided due to declining travel budgets and trust fund accounts to limit our meetings. One of our meeting was at night during the 'occasional conference' since all of us were in Raleigh.
As directed by President Earle we started a NCACAA newsletter after each board meeting. I hope that it has kept the membership up to date on our activities. Also under the direction of President Earle several members have reviewed the policy book. The newest version can be found on our website. There was discussion of hiring a lobbist. Allen Caudwell was elected to serve on the committee looking into that. The Federation though has voted not to continue to pursue this idea. There was discussion on allowing Specialists to join our association. This will be addressed by Rett Davis and proposed by-laws change. I was appointed Horticulture Chair by President Earle after Lewis Howe's death. There has been re-discussion on Galaxy and how this affects our 2004 Bid for the 2008 NACAA meeting. Dr. Ort addressed the March board meeting on this. There will be discussed more today. The board gave $1 per member (approximately $227) to support the Horn of Plenty. The Secretary Association requested $2,000. The board gave $1,000. AA and DSA's were approved by administration and the board. They will receive their funds AFTER attending the National meeting. NACAA is buying new flags and will send us a bill for $100. The board approved Gary Hyatt as a life member, he will pays for his dues.
Lenny passed out copies of the treasurer's report. The yearly report for 2002 covers January 1-December 31, 2002. Balance for December 31, 2001 in the checking account was $XXX.XX. Total income was $XXX.XX. Total expenses were $XXX.XX. Checkbook balance at the end of the year was $XXX.XX. Outstanding checks were $XXX.XX. giving a bank balance of $XXX.XX. at the end of December 2002. A report from January 1, 2003 through June 6, 2003 shows a beginning check balance of $XXX.XX. Income was $XXX.XX. Expenses were $XXX.XX. Current checkbook balance was $XXX.XX. Outstanding checks were $XXX.XX. giving a current bank statement of $XXX.XX. We currently have 236 members compared to 243 last year. We are in jeopardy of losing a DSA.
For figures, contact Lenny Rogers
Trust Fund -Everett Davis
There is actually some good news. Stocks have gone up a bit since December. The Trust Fund Committee strongly encourages the NCACAA Board of Directors to reconsider its current policies of allocating Trust moneys as have been done in past years due to declining funds.
Submitted by: Richard Melton 6/16/2003.