NCACAA General Meeting
Minutes
June 27, 2002
Holiday Inn, Rocky Mount, NC
Walter Earle presided.
Minutes and Secretary's Report - Cyndi Lauderdale
Cyndi reported that the minutes of last year's meeting were available in the 2001-2002 Annual Report as printed on the web site. Minutes of all annual meetings and board meetings are posted on the NCACAA web site, thanks to John Dorner. Cyndi also reported on the actions the board over the past year.
Most of this years meetings centered on finances, or lack of. There has been much discussion on lowering cash awards. Most members may not be aware that NCACAA have not been filing taxes since the 1980's. This year we are current with IRS. Our Trust Funds continued to be managed by Rick Wolf who now works for Raymond James. NCACAA will co-sponsor a caterer breakfast with Virginia at the National meeting, up to $2,500. NCACAA will support George Stancil's Treasurer Campaign up to $2,000. We have allocated $100 to replace our flag/banner at National and NACAA wanted video footage of North Carolina which Ag. Services provided for $40. We supported the Horn of Plenty with $1 per member, $243. A policy change was made that AA and DSA winners would receive their cash awards AFTER attending NACAA meeting. Last years policy change on award winners must be present to receive their cash award has been clarified to "Award winners must register and attend the NCACAA meeting (unless you are doing Association activities, such as host district tour chairman) or if extenuating circumstances award winners can make an application to the board (such as death in the family)" NCACAA voted to support the voting delegates up to $500 if Adminstration does not provide funding. We gave $2,000 to the Secretaries Association and have written a letter to them to explain our financial status and that we may not be able to continue to support them in the future. Hearing no corrections Walter Earle made the motion to approve the minutes, the motion was passed by George Stancil and seconded by Fred Miller. Motion carried.
Treasurer's Report - Lenny Rogers
Lenny passed out copies of the treasurer's report. The yearly report for 2001 covers January 1-December 31, 2001. Balance for December 31, 2000 in the checking account was $1,122.69. Total income was $35,910.54. Total expenses were $36,066.27. Checkbook balance at the end of the year was $966.96. Outstanding checks were $305.00 giving a bank balance of $1,271.96 at the end of December 2001. A report from January 1, 2002 through June 20, 2002 shows a beginning check balance of $966.96. Income was $41,354.00. Expenses were $25,973.44. Current checkbook balance was $16,347.52. Outstanding checks (including award checks) were $3,171.44, deposits made of $7,700, giving a current bank statement of $16,347.52. We currently have 243 members compared to 255 last year. We have lost one voting delegate to NACAA.
Trust Fund -Everett Davis
$19,000 and $10,300 has been given to the board savings over the past two years. Questions were asked on clarification of report numbers which were explained. The question was asked if the money is in the same funds as in 1989. Yes. James Cochran asked Everett to find out how much money we have withdrawn since 1989. Everett is suppose to do this research and report it to the board in October.
Committee Reports
(Email reports to John Dorner by August 1.)
Benevolence - Jeff Carpenter
Three members who were lost this year were acknowledged with a moment of silence: Jesse Giles, Gene Stacey, and George McDaniel.
Nominating - Art Bradley
Slate presented was President - Walter Earle, President-Elect - Marjorie Rayburn, Vice President - Mark Tucker, Secretary - Cyndi Lauderdale and Treasurer - Lenny Rogers. Federation Forum Vice President - James Cochran. Nominations from the floor were called for. There was none. The motion to close nominations from the floor and to accept this slate of officers was given by Ralph Blalock and seconded. Motion passed.
Communications - Bryant Spivey
Bryant explained how the awards are sent to him then to the Southern region and three are selected to go to NACAA, and then a final winner is selected. National winners can be found on the NACAA website. Submissions were good in quality and quantity. Please make sure to follow the instructions.
Membership Services - Jim Daughtry
2002 recommendations included a newly added "We recognize the seriousness of the current budget situation and we would like to suggest that Extension Administration continue efforts to influence legislation on the state level which will be beneficial to the Cooperative Extension Service, especially pertaining to salaries, benefits, and funding. Fred Miller asked how much money does the Association make on Membership Services sales. We earn 7 cents on caps and 12 cents on the hats. These items are made for the memberships benefit not as a fund raising effort.
Awards and Recognition - Eric Spaulding
This committee has written directions on how to fill out the forms. There is no longer is a Pursell Award. The DSA and AA awards were in tough competition. Winners were only a few points different than runner ups. This committee also has a list of responsibilities. A new policy is that the district sends the application to Eric. Eric sends the names to Administration and Administration approves the winners for Eric to announce. Committee wants to change the forms for easier submittal. Instead of questions it will be a narrative. October 31, 2002 is the deadline to get applications to Eric. DSA winners were Joey Knight, Sam Uzzell, Kenneth Reeves, Karen Neill, Jim Daughtry. AA winners were Thomas Dyson, Stan Holloway, Karen Spivey, Emily Revels, Troy Coggins. YASA was Heather Lifsey. Service of Agriculture winner was Neal Stamey.
Agricultural Economics - Carl Pless
If you can stay until Friday lunch Carl will get you $150 to attend the Cotton seminar. Encourage members to share presentations at NACAA.
Professional Excellence - Milton Parker
David Barkley and John Dorner will have posters at NACAA. Participation is getting better in this category.
Federation Forum - Kathy Dugan
Check Lee Co. website for updates.
Scholarship - Bob Edwards
Two entries this year. Scholarship money must be paid by June 30 for the next years awards. Applications for scholarships due June 1. If you bring auction items ½ of proceeds count towards your scholarship account. This year at NACAA the auction will be held on Tues. Night after State's night out. We will be hosting a hospitality before the auction, but after the election. Bob needs volunteers.
State Meeting Sponsorship - Marjorie Rayburn
We had 63 sponsors, 25 did not return to sponsor this year compared to last. We had 21 new or returning sponsors who did not give last year. 243 letters were sent for $14,600 in sponsorship. Good job, Marjorie!
2004 Bid Committee - Sam Groce
Next meeting will be Sept. 13. Asked for logo and theme suggestions which are to be emailled to Sam by September 3. See 2004 Bid Committee timeline. Ken Bateman made the motion that "I suggest that the 2004 Bid Committee consider the possibility of hosting the 3rd Galaxy Conference". Frank Mullet seconded the motion for discussion. NACAA has not participated in the first two Galaxies. Ken stated that nobody but Ag. Agents understand why NACAA is not part of Galaxy. Members of ECOP see us as uncooperative. Dr. Ort is serving on ECOP and it puts him in an awkward situation. Ken said "I am not suggesting that NCACAA or NACAA participate in Galaxy 2008 but saying that NCACAA save face by being prepared to host Galaxy if in fact the NACAA decides to participate." Terry Garwood asked for clarification if Ken was proposing to host Galaxy is instead of the 2008 NACAA meeting. Bateman asked if we even have the facilities to be the hosts of Galaxy. Billy Dunham motioned not to consider such a motion. Mike Miller asked why we have not participated in the past. Dunham gave history of the NACAA meeting is our time to meet and tour and Galaxy would take that away. Sam Groce stated that if the delegates vote for it the Greensboro Conf. Center could handle both meetings at the same time. Bill Skelton said NACAA will decide if we participate. Fred Miller stated there may be still Ag. oportunites at the Galaxy. Johnny Hensley said the reason we have not participated is that NACAA is family oriented and that doesn't happen with Galaxy. Galaxy is expensive. NACAA pursues sponsorship and our registration is cheaper. We won't get any benefits if we raise money for Galaxy. The call for Question and seconded. This motion will take a 2/3 majority. 7 were for the motion the rest opposed The 2004 Bid Committee will process as planned.
National Report - Fred Miller, Southern Region Director
Suggested we have better representation of Administration at our meetings. He expressed his appreciated to the North Central District for the risk taking of hosting the Summit. This allowed Specialists to have some involvement in our association and the Constitution and Bylaws Committee should consider to let Specialists join our association. At the NACAA Southern Region meeting membership will have the opportunity to meet the officers. He read the by-law changes. Fred is looking for volunteers to help with the JCEP meeting. Now is a good time to run for National Committee chairs since we have two votes on the National board. Communication awards unfortunately have no money on the national level. Purcell Pinnacle also no money. Mentioned the member incentive program. Told voting delegates the bylaw change which they will be voting on. See Southern Region Directors report for more details.
President's Report - Johnny Hensley
Encouraged young agents to get involved and his appreciation to the life members. Told about some of his experiences as President and with NCACAA. Thank you Johnny for your hard work as President.
Meeting was adjourned.
Respectfully Submitted,
Cyndi Lauderdale, Secretary