Minutes submitted by Steve Duckett, Secretary
The meeting was called to order by President John Dorner at 10:10 a.m. The minutes were read, and two corrections were made. Then a motion to approve was made by Tom Harvey and seconded by Alan Durden, and the minutes were approved as amended.
The treasurer's report was read and approved.
Comment on the Lake Chatuge trip was positive and the general comment was we should continue with this event. Future planning for this event will be handled by the membership services committee.
Johnny Hensley then gave the state meeting report. He said the meeting was held in Burlington, and was very good over all. There were several tours, and the facilities and professional improvement seminars were high quality. He indicated that attendance was good for a mid-state meeting. Johnny also reported that $7,000 in state meeting surplus money and board savings was sent by the state association to the Agriculture Foundation to help flood victims in extension. Johnny also mentioned that he was voted Vice President of the state association. The next state meeting will be in Fayetteville on June 21-22 2000.
Phillip Hedden reported on the national meeting. He said there were good seminars and excellent tours. Phillip said it was an excellent experience, and that he highly recommended attending. Mark Lancaster won the national poster contest and $500.oo. Next year's national meeting will be in July in Jackson Mississippi.
State Meeting 2001 Progress
Alan Durden reported that we are looking at facilities and possible locations for when we host the state meeting in 2001. At this time he is trying to firm up some numbers. He will have more concrete information at the next meeting. Alan wants to get a contract locked in by around January 2000. We expect to need a facility capable of handling 250 people. Frank Bolick agreed to work with the facility group. Asheville, Cherokee and Fontana were discussed as possible locations. It was emphasized that it will take a team effort to pull off a good meeting. The meeting will occur in the Summer of 2001, probably in July, and be held on a Tuesday, Wednesday, and Thursday. Alan has also talked with last year's host district and received budgets and committees used by that district. Kenneth Reeves mentioned that possible dates for the meeting include: June 19, 20, 21; June 26, 27, 28; July 17, 18, 19; and July 10, 11, 12. He has contacted Grove Park Inn, and Holiday Inn Sunspree and asked that they give us a tour to present what they can offer our group. Kenneth sees the Holiday Inn Sunspree as the best bet, and mentioned that we need to let them know the number of breakout rooms we need. We also need to tell the resort how much room we need for large group meetings before they can offer us a proposal. The Grove Park Inn will be about twice as expensive as the Sunspree. Johnny Hensley then suggested we pick committee chairs for youth, tours, meals and entertainment, retired agents, hospitality, fund raising, transportation, special events, and program committees. After discussion, the group selected the following committees and chairs:
Planning- All committee chairs
Facilities- Kenneth Reeves- chair, Jeff Seiler, Alan Durden
Registration- John Dorner- chair, David Curtis
Tours and Transportation- Tom Harvey, Steve Duckett- co-chairs
Spouse and Youth Activities- Kenneth McCaskill- chair
Meals and Entertainment (non facility)- Gary Hyatt-chair, Frank Bolick
Hospitality and Special Events- Jeff Seiler, Phillip Hedden co-chairs
Fund Raising-Johnny Hensley
Program Committee- Bill Skelton- chair, Johnny Hensley
Frank Bolick then moved, and Maurice McCallister seconded that we get a price in Cherokee, Asheville, and Fontana, then decide where to have the meeting. The motion was approved. The planning committee, consisting of all committee chairs, will meet January 6th at 10:00 a.m. at the Buncombe Office. The group then adjourned for lunch.
The meeting was reconvened at 12:15 p.m. by John Dorner. Committee reports were postponed until the next meeting. Jeff Vance reported on the progress of the draft mentoring program idea. He gave out a draft program report and asked for comment.
David Curtis reported on the land use planning meeting he attended as group representative. People from Indiana talked about how they implemented land use planning. Extension is heavily involved there, but he has not heard how the initiative has progressed. Maybe extension would be involved in the education piece of the program.
Dave Curtis suggested that we send money to Floyd relief for agents and staff through the Agriculture Foundation. Dave moved that we sent $500 for agent relief. Gary Hyatt seconded the motion, and it was approved.
The next association meeting will be in Mitchell county on February 22nd, 2000 at 10:00 a.m.
Due to the extensive discussion on the 2001 State Meeting, no Committee Reports were requested.
Minutes submitted by
Steve Duckett, Secretary
NCACAA, Western District
Posted on 2/4/00.
Please send comments and suggestions to John Dorner.