NCACAA - West District

Western District Meeting Minutes
October 1996

Minutes taken by Ross Young, Secretary/Treasurer

Date: October 24, 1996

Meeting was held at the NC Arboretum.

Mike Pitman begins with "Get your ass in here".

10:15am Mike opens meeting

David Curtis introduces Naomie Lavine, Arboretum spokesperson. She introduced the arboretum covering its:
mission, purpose and grounds. Approximately $10M spent on arboretum; they expect 1M visitors each year after the entrance is linked to the Parkway.

J.D. Brooks begins our business session with prayer.

Mike recognizes the 4 retired agents attending as well as one new agent, Terri King in Clay County.

Ross Young passes out the minutes.
Gary Hyatt moved and Tom Harvey seconed to accept minutes with some minor corrections. (spelling)

Ross passes out the treasurer's report.
Kenneth McCaskill moved and Stanley Holloway seconed to accept the treasurer's report.

Committee Assignments
Mike passed out new committee member list. He stressed that the chair of each committe should keep in contact with state chair.

Some changes were made on the committee list:

• J.D. Brooks was replaced with Jim Ray for chair of Benovelance.
• Doug Clement was replaced with Gary Hyatt for chair of Association Policy.
• Doug Clement was replaced with Terri King on Communications.

These changes were to be made and sent to the state board.

Mike mentioned that we are underepresented in the State Association with committe chairpersons. He said he would contact the state VP and promote the issue.

Meetings
Johnny Hensley reported on state and national meetings for 96. He gave positive remarks.
1997 National meeting will be held in Vermont beginning July 25th.
Mike asked David Curtis to set up travel arrangements to Vermont.
1997 State meeting will be held in Salsbury at the Holiday Inn June 17-19.

Board Meeting
Johnny reported on the Oct. 4th board meeting in Raleigh.
Ken Bateman is running for National VP in 97. The board voted to support him. It will cost $12,00.00-$15,000.00 to support him through the 3 years. The money comes from sponsors, trust fund and dues.

Federation Report
David Curtis made a Federation report. Their next meeting will be Dec 12 1996. At this meeting agents will get to express their concerns with administration. There were seven concerns decided upon by the Federation to express on this date.

1. Allowing Agents to attend association meetings with normaltravel money.
2. More subject matter skills to be offered at Annual Conference.
3. Better planning for Annual conference. (consider agent'scomments).
4. Field faculty status for agents, (what does it mean?)
5. Extension disaster committee be formed. i.e. hurricane Fran
6. What is administration going to do with raises based on costof living?
7. The need for more travel money.

Harvey Fouts asked to add a note about secretaries comparison plan; to keep them paid where they should.

Social for Annual Conference
Mike told us that the Ag. Agents Assoc. is to provide beverages for the social. The Velvet Cloak Inn on Tuesday from 6-8pm. Joe Zublena and John Ort have agreed to attend. Harvey Fouts moved and Maurice McAllister seconed that we allocate up to $150.00; vote passed.

Chancelor's Visit
Harvey Fouts reported that Chancelor Monteath has planned a two day visit to the West to listen to what we are doing and hear our needs.
Day 1 is on Dec. 2 at the Montreat Assembly. Four people from each county should attend, program assistants and secretaries should be included.
Day 2 is on Dec. 3 at Grove Park. At least 4 key leaders from each county should attend to represent us.

Red Book
Maurice reported on a committe meeting concerning the reprint of the red Extension Fieldbook. We agreed that it was worth wile to reprint.

Lunch
Tom Harvey moved and Gary Hyatt seconed to take $32.00 from our account to cover the difference in the cost of lunch. Passed.

Maurice moved and Jim Ray seconed to adjourn for lunch.Lunch was sponsored by Steve Hunter of Dow-Elanco. Ross was asked to send a courtesy letter to Steve.

Meeting reconveined at 2:25

Association Membership
David Curtis reported that at the last state board meetingdiscussion revolved around whether specialists should be allowed to be members of the Ag. Agent's Association.
The concensus of our discussion was to leave the issue as it is; "An unwritten policy that only Ag. Agents be allowed to be members of the Ag. Agent's Association."

Meeting Adjourned.

Attendence at the meeting. 24 persons

Ross Young
Stanley Holloway
Maurice McAlister
Jim Ray
Johnny Hensley
Gary Hyatt
Jeff Vance
Mike Pitman
Jerry Moody
Tom Butzler
Linda Blue
Mark Landcaster
J.D. Brooks
Alan Durden
Terry King
Harvey Fouts
Dave Dyke
Tom Harvey
Ken McCaskill
Marvin Owens
Hary Silver
Wiley Duvall
Jack Earley
Roger Hyatt

Last revised on 09/23/97.

Please send comments and suggestions to John Dorner.