NCACAA Annual Business Meeting

2007 Annual State Meeting Minutes

Moore County Extension Office

June 21, 2007

President - Elect Gary Pierce presiding

Gary Pierce welcomed everyone and the meeting was called to order at 1:40 pm.

Secretary's Report - Nancy Keith

The minutes from 2006 annual meeting were sent out by email. Motion was made to approve the minutes. Motion seconded. Call for question with no discussion. Motion passed.

Treasurer's Report - Barry Foushee

2006 Year End -

Checking Account: $ 2919.08

Savings Account: $ 8748.35

Total Balance: $11667.43

As of June 19, 2007

1/1/07 - 6/19-07 Income $39,245.48 Checking $15,812.46

(green sheet) Expenses 26,352.10 Savings 20,547.07

$15,812.46 Total $36,359.53

Savings Account: 1/1/07 - 6/19/07

Balance 1/1/07 $8,748.35

Total Income: 28,098.72

Total Expenses: 16,300.00

Savings Balance: $20,547.07

Total Balance (checking & savings) $36,359.53

Membership Report -

2004 - 252 members

2005 - 259 members

2006 - 263 members

2007 - 266 members

Trust Fund Report - Everett Davis

2006 Investment performance = + 12.05%

Recommendation for the Board of Directors to consider investing any profits from the 2008 National Meeting along with all funds remaining in the trust fund accounts with the Agricultural Foundation.

2007 State Meeting Report- Randy Wood and Sam Groce

2007 State Meeting: Registration down a little from expected. There have been some issues or misunderstandings on room reservations but have tried to work them out over the past month. There were several people that registered and did not pay. A thank you to the board to rearrange the agenda. An extra effort was put forth to reduce the cost of the meeting by preparing two meals and having off site.

President's Report - Ray Harris

Ray Harris indicated that his President's report would be on the web.

Committee Reports

Communications - Joey Knight - thank Curtis Fountain for taking over as chair -

rules and registrations are still the same.

2007 STATE REPORT

NACAA COMMUNICATIONS AWARD PROGRAM

JOEY KNIGHT

Extension Programs - Kenneth McCaskill

Search for Excellence - no entries in Livestock Production

4-H and Youth - Bruce Emmons - absent - no report

Professional Excellence - Greg Hoover

Public Relations Committee Report

-Public Relations Committee is charged with improving the public image of Cooperative Extension and the County Agent. Perhaps this committee can work more closely with Extension's Marketing effort to promote a positive image and recognition of Extension among all North Carolina citizens.

-The Public Relations Committee also administers the PRIDE program (Public Relations in Daily Efforts). Karen Neill is the North Carolina state winner for 2007 and also will be recognized at the national level. We encourage all agents to consider applying for this recognition.

-The Public Relations Committee at the national level will have their own luncheon.

Other Committee Members:

Ralph Blalock (NC)
George Stancil (NW)
Missy Hoggard (SC)
Eileen Coite (SE)
Carl Pless (SW)
Ross Young (W)

1^st place - Karen Neill 1^st place at National Meeting -

Public relations will have own luncheon

Recognition and Award - Eric Spaulding

electronic format - ask agents to update pictures - will be getting pictures from communication services.

Hall of Fame Award - George Upton

As we plan for other meetings get applications in for Service to Ag.

Distinguished Service Award (DSA)

Ralph Blalock

Linda Blue

Dalton Dockery

Marjorie Rayburn

Allan Thornton

Achievement Award (AA)

Debbie Roos

Kevin Johnson

Diane Turner

Kelly Groves

Young Agent Scholarship Award (YASA)

Tiffanee Conrad-Acuña

Service To Agriculture Award

Wendell Murphy of Murphy Family Farms

2007 Scholarship Committee Report

Ben Chase

NCACAA Scholarship Chair

-First I would like to see a show of hands of those who have ever received NACAA Scholarship funds.

NC Has sure had its share of scholarship winners. If you are chosen, you will reap far more than $40 you contributed.

So how do you get a NACAA Scholarship?

Applicant or all group members have contributed $40 to NCAA Scholarship Fund by June 30, the year before application. Send the $40 check to me by June 30. (check out to NACAA/Scholarship Foundation) Check with me to confirm your contribution status prior to submitting an application. If one person within the group has not contributed $40 by June 30^th, it disqualifies the entire.

Fill out Applications completing including (go to NACAA Awards and Recognition Information on the NACAA Web Site and click on Scholarship Application Form)

1. Description in detail your plan for this training or activity (advanced degrees, graduate credits, tours, seminars, research or other specialized training)

2. Describe in detail the training/activity justifications and application of knowledge gained for/from this activity, and detailed itinerary.

3. Finances: Using a detailed budget describe how the funds will be spent

-Each participant must have contributed at least $40 to the NACAA Scholarship Fund by June 30, (2006).

-Study or training (1) must start within 14 months of the 2007 AM/PIC (July 15-19,2007) & cannot be initiated before application is approved by the Scholarship Selection Committee and the Trustees of the NACAA Educational Foundation (July 9, 2007).

-Application will be judged and funded based on completeness, plan for training, how it will be used/applied post training, and availability of funds.

-Maximum scholarship is $1000 per year, & a total of $2,000 during a member's Extension career. (This amount includes scholarships received as an individual or as part of a group.)

-Scholarship funds will not be awarded until 60 days prior to study or training begins.

-Report must be made to National Scholarship Chair within 30 days after the training is completed. That report must include a 75-word abstract of the approved educational activity and documentation that the expenses were spent according to the stated educational objectives of the application.

-Recipients will be selected by the Scholarship Selection Committee with final approval of the Trustees, NACAA Education Foundation.

This year we had 3 individuals send in Scholarship Applications. All three of these were very good applications and I expect them to do well at the National level.

-You are encouraged to apply for a scholarship next year through NACAA; you need to have $40 in by June 30 of year prior to the year applying for a scholarship. So if you want to apply for next year, get your money to me ASAP (before JUNE 30) or check with me on contribution status. Then have your completed 7 copies of the Application with appropriate signatures to me by June 1.

I want to Thank John Dorner for all his hard work, he has and is doing a Great job on this huge data base, and I think we have gotten the discrepancies between NCACAA and NACAA Scholarship records corrected.

2. Another way to contribute to this Scholarship fund is by donating items towards Scholarship Auction at the National Meeting. So bring items for the Scholarship Auction!

Agronomy - no report

Ag Econ - no report

Animal Science

Forestry & NR - no report

Horticulture - Cyndi Lauderdale

No applications

Aquaculture - Molly Sandfoss

Public Relations & Ag Issues - Marjorie Rayburn (NE), chair

Early Career Development

Administrative Skills Development

Teaching and Education - Greg Hoover

Southern Region Vice Director for NACAA

3 Tech. Seminars - John Dorner- develop program

Trust Fund - Everett Davis - see report - recommend combing 2008 national

money and combine with Ag. Foundation

2007 Nominating Committee - Richard Melton

The Nominating Committee of NCACAA presents the following slate of officers for 2007/2008:

President - Gary Pierce

President Elect 0 Stanley Holloway

Vice President - Joey Knight

Past President - Ray Harris

Secretary - Nancy Keith

Treasurer - Barry Foushee

Nominating Committee:

Richard Melton - Chair

George Autry

Kathy Bunton
Josh Gaddy
Tim Hambrick
Karen McAdams
Phillip Rowan

George Stancil - Motion to accept slate of officers as presented. Ben Chase - 2^nd motion. Motion carried.

Life Members - no report

Constitution and Bylaws

Benevolence - Frank Winslow

Internal Communication - John Dorner

maintain mailing list - internal communication district chairs need to keep up to date

Southern Region Report - Henry Durough

Henry judged Hall of Fame Award - Congratulate all award winners.

-provide professional improvement

-provide professional excellence.

Challenge agents to attend National Meeting for professional improvement.

NACAA Update - Fred Miller

-attending a national meeting

- important to improve our professional perspective

-value personal relationships

-create new friends

- same roles and identify with

-while serving on National Board - good time to get on committee

- NACAA and NCACAA - great associations but must have participation.

2008 NCACAA Annual Meeting and Professional Improvement Conference

-meeting status report

-we will be hosting National Meeting in July of 2008!

Walter Earle made a motion to suspend bylaws which currently state that the Annual Meeting of NCACAA shall be held at least two weeks prior to the annual meeting of the NACAA and shall be held in the district of the President-Elect in 2008 and have an abbreviated meeting (awards and business) in Geensboro immediately prior to the 2008 national meeting. Ralph Blalock seconded. Motion carries.

Presentation of why to attend a National Meeting – Jim Cowden

-encourage agents to attend - Karen Neill, Jim Cowden, Mark Tucker

Why attend:

-make contact with other agents across US

-garner programming ideas

-make new friends

-awards

-many good tours

-motivation

Why NC Hosting:

-showcase North Carolina

-it's our turn to host in Southern Region

2008 National Meeting Update - Mark Tucker and Karen Neill

-encourage agents to attend national meeting in Michigan

-become involved in 2008 meeting.

*will be very rewarding

*good framework to host meeting

*never had a national meeting from North Carolina

- it will take all agents to help make a GREAT meeting

Karen -

*Program Development

*Friendships

*Self - satisfaction

This is our chance to showcase agriculture and the programming that takes place at a national meeting.

Fundraising - Walter Earle

-All agents who have made a personal contribution of at least $25.00 will receive a shirt

-Encourage all agents to raise $1000/agent either sponsorships or personal donations

Barry Foushee - thanked North Carolina agents for the opportunity to run as National Treasurer and support in 2006.

-DSA and AA will receive money after National Meeting

-Voting delegates - receive $400 from administration and $100 (with receipts)

after attending.

-support to attend national meeting to chairs and co-chairs and must be requested

from Mark or Karen

President's Plaque - Gary Pierce

-Appreciation to Ray Harris for hard work and dedication

Lenny Rogers - Past President

-installation of officers

Motion and 2^nd to adjourn.

Respectfully submitted,

Nancy Keith

Secretary, NCACAA