NCACAA General Meeting
Minutes
June 12, 2003
Holiday Inn, Nags Head, NC
Marjorie Rayburn presided.
Administration report - Dr. Jon Ort
Dr. Oblinger moving to Provost is helping us to "really" get the status of Field Faculty. Raises are proposed at 2%. State reductions are proposed from 3-5%. Extension is looking at a 5-8% total deduction. Salary increases have changed, from an assistant to an associate will be a 5% raise and from associate to full a 7% raise. Starting salaries for new agents starting July 1 is $30,000 BS, $35,000 MS and $38,000 PhD (this will take 2-3 years). For those agents who will become salary compressed they will take that in consideration. In the past 5 years Extension has had to revert over $13 million.
Dr. Ort's goal this year is to put the operation costs back into the counties and leave it there.
Galaxy - North Carolina has the opportunity in 2008 to host the National Galaxy meeting. This brings together Extension Professionals from all over the country (in all program areas). He would like North Carolina to be the host site but only wants to make the proposal if the NCACAA and other southern states are willing to be involved. He presented this to the Board. "It is your choice" but would like North Carolina to lead the way.
Minutes and Secretary's Report - Cyndi Lauderdale
Cyndi reported that the minutes of last year's meeting were available in the 2002-2003 Annual Report as printed on the web site. Minutes of all annual meetings and board meetings are posted on the NCACAA web site, thanks to John Dorner. Cyndi also reported on the actions the board over the past year.
'The board has met three times this year including yesterday. We decided due to declining travel budgets and trust fund accounts to limit our meetings. One of our meeting was at night during the 'occasional conference' since all of us were in Raleigh.
As directed by President Earle we started a NCACAA newsletter after each board meeting. I hope that it has kept the membership up to date on our activities. Also under the direction of President Earle several members have reviewed the policy book. The newest version can be found on our website. There was discussion of hiring a lobbist. Allen Caudwell was elected to serve on the committee looking into that. The Federation though has voted not to continue to pursue this idea. There was discussion on allowing Specialists to join our association. This will be addressed by Rett Davis and proposed by-laws change. I was appointed Horticulture Chair by President Earle after Lewis Howe's death. There has been re-discussion on Galaxy and how this affects our 2004 Bid for the 2008 NACAA meeting. Dr. Ort addressed the March board meeting on this. There will be discussed more today. The board gave $1 per member (approximately $227) to support the Horn of Plenty. The Secretary Association requested $2,000. The board gave $1,000. AA and DSA's were approved by administration and the board. They will receive their funds AFTER attending the National meeting. NACAA is buying new flags and will send us a bill for $100. The board approved Gary Hyatt as a life member, he will pays for his dues.'
Hearing no corrections the motion was made to approve the minutes, the motion was seconded . Motion carried.
Treasurer's Report - Lenny Rogers
Lenny passed out copies of the treasurer's report. The yearly report for 2002 covers January 1-December 31, 2002. Balance for December 31, 2001 in the checking account was $966.96. Total income was $53,253.94. Total expenses were $50,920.88. Checkbook balance at the end of the year was $3,300.02. Outstanding checks were $463.21 giving a bank balance of $3,300.02 at the end of December 2002.
A report from January 1, 2003 through June 6, 2003 shows a beginning check balance of $3,300.02. Income was $26,063.00. Expenses were $13,197.09. Current checkbook balance was $16,222.25. Outstanding checks were $56.32, giving a current bank statement of $16,165.93. We currently have 236 members compared to 243 last year. We are in jeopardy of losing a DSA.
Trust Fund -Everett Davis
There is actually some good news. Stocks have gone up a bit since December. The Trust Fund Committee strongly encourages the NCACAA Board of Directors to reconsider its current policies of allocating Trust moneys as have been done in past years due to declining funds.
Nomination Report - James Cochran
President - Marjorie Rayburn
President-Elect - Mark Tucker
Vice President - Lenny Rogers
Secretary - Ben Chase
Treasurer - Barry Foushee
Past President - Walter Earle
Nominations from the floor were called for. There was none. The motion to close nominations from the floor and to accept this slate of officers was given by James Cochran and seconded. Motion passed.
Constitution and By-laws Changes - Rett Davis
All information was sent 30 days in advance. The board suggested the membership vote for Proposal #2 with Option 1.
Discussion included what about District Directors? It was decided the board would have to determine that. Clarification anywhere it say "field" faculty also add assistant agent. If we decide to add Specialists, etc. do we plan on changing our association's name? NO. What about Administration and CED's? Yes, if Ag. Responsibilities. Walter mentioned that the wording is open to interpretation of the board. The current wording isn't good, it seems anyone retired can be a member. It was mentioned that the intention here is to get our numbers back up , and to interact with Specialists at our meetings. Fred Miller mentioned that most states do include Specialist and although most states were against it at first they now feel it is a positive thing. The ballots were handed out and voted on. 92 people voted, Option 2 received 82 therefore a 2/3 majority. A vote then was take on the Option after discussion of if we are going to let specialists in, we should not limit them. This option is for awards only anyone can pay their $40 for scholarships. It was pointed out we already compete against Specialists on the Regional level. What district would Specialists be in? It was suggested in the district their office resides. It was pointed out Specialists already have areas of awards. Question was called. The option only needs a majority, 33 voted against Specialists applying for awards, 51 voted for. Specialists and in and can apply for awards.
NACAA Report - Fred Miller
Greetings from the Southern Region.
Members who leave Ag. Agents can be voted in as a life member if approved by the state. Retired members can be on the advisory NACAA committee.
Some of the things the voting delegates will be voting on will be officers VP - Kenneth Williams, Jim Self, and Mickey Cummings.. Treasurer - Chuck Surtall, Minnesota, Fred Miller as Secretary. Due sincrease, $10 ,will be brought up again. Galaxy, etc.
Please, each district send your information to John Dorner for our web page. We have the best web page but it is only as good as the information we provide.
Please read written report.
NACAA Secretary Campaign - Mark Tucker
Bob Edwards and Barry Foushee are the hospitality chairs. They asked each district to help get NC products to put in the delegate bags. Need 150 each. They need help both to transport items and at the meeting.
Galaxy - Walter Earle
Three options. Basically all in, half in half out, and half out. It was discussed that Dr. Ort wants us to host it. This vote is not on us hosting just participation. Fred Miller talked about what Galaxy is and the explanation of the vote options. Fred also mentioned most regions, except the southern region are for Galaxy in some means. Vote tally below.
Galaxy III Ballot
(63 votes) Option 1 - NACAA to continue to conduct its AM/PIC in accordance with rotation per NACAA Bylaws and policies.
(8 votes) Option 2 - Participation as a full partner programmatically in the Galaxy III Conference by conducting the 2008 NACAA AM/PIC as part of the Galaxy Conference and by contributing $10,000 financially to the start -up pool, the same as the other participating associations.
(15 votes) Option 3 - The 2008 NACAA AM/PIC will be held separate from the Galaxy III Conference in accordance with the scheduled rotation as per policy but NACAA will participate in the Galaxy III as a full partner in the planning process to insure there will be agriculture program components in the galaxy program and contribute $10,000 financially to the start-up pool, the same as the other participating associations.
NCACAA Meeting Fund Raising Report - Mark Tucker
We have raised $14,324. It is looking good that we will break even this year.
Committee Reports
(Email reports to John Dorner by August 1.)
Program Recognition Council
Communications - Joey Knight
Awards given this morning. No report.
Extension Programs - Kenneth McCaskill
Only one person per category.
4-H and Youth - no report
Professional Excellence - No report, few applications received.
Public Relations - Bill Ellers
No PRIDE entries.
Recognition and Awards - Eric Spaulding
Deadlines have been moved to November 1 to the State Chair. Forms are
on web, wait until after National for updated forms.
Scholarship- Bob Edwards
Only 1 nomination.
Professional Improvement Council
Agronomy and Pest Management - no report
Agricultural Economics - Carl Pless(as read by Marjorie Rayburn)
Six agents went to the Cotton Market Seminar and received $150.
Animal Science - no report
Forestry & Natural Resources - no report
Horticulture - Cyndi Lauderdale
Need more horticulture agents to apply. Please contact award chairs to
make sure your applications have been received.
Aquaculture and Sea Grant - no report
Extension Development Council
Public Relations and Agriculture Issues - no report
Early Career Development - no report
Administration Skills and Development - no report
Teaching & Educational Technology - John Dorner
We tried to have a computer lab here at the hotel so you could check your email. It just wasn't possible with the lack of room, etc. Please let him know if you want anything posted to the NCACAA website.
Life Members - can be viewed on the web
Constitution and By-laws - review prior minutes on the change made by membership vote.
Membership Service - Charlie Tyson
Low inventory. New items needed. Heather Lifsey should check into this
as voted by the board.
Benevolence - Toby Bost
Five members who were lost this year were acknowledged with a moment of silence: Woody Richardson, A.C. "Red" Holpp, Lewis Howe, Richard Hayes, and Robert Shaw. Ebert Pierce from Orange County and Chuck Garner from Nash County have also passed away. Chair should check on the status of this.
2004 Bid Committee - Sam Groce
Guest: Ava Pope, Greensboro Convention Center spoke to group about how
they are excited to host our National Meeting.
Each member was asked to vote for a theme or suggest one. A box was placed in the foyer. Each District is asked to raise $500 for goody bags and hospitality. Video is forth coming.
Horn of Plenty - Wick Wickcliff
In High Point this year. Need volunteers.
President's Report - Walter Earle
Enjoyed, even though he was the 6-7 person nominated from the North Central District. He has met a lot of new people. Encouraged members to get involved. Thank you Walter for your hard work as President.
2004 NCACAA Meeting -Barry Foushee
Invited us to Winston-Salem next year June 15-17, 2004. A King is $55, doubles $65, and Suites for $99.
Meeting was adjourned.
Respectfully Submitted,
Cyndi Lauderdale, Secretary